REGIS VOLLEYBALL CAMPS
POLICIES & PROCEDURES
Regis Volleyball Camps has a strict code of conduct. This is to ensure that each participant attending the camp will have a safe and enjoyable time. Parents and participants must understand the rules associated with the code of conduct and agree to them when participating in camp.
Language:
Each participant is expected to use clean, respectful language during the camp. This includes conduct with other participants, coaches, speakers, directors, and faculty and staff on the campus of Regis University.
Drop Off & Pick Up Procedures:
Each participant is to attend all volleyball sessions and is expected to arrive on time. All camps will begin their first session at the Regis Field House. Attendance will be checked prior to each session. If a camper is missing or tardy, parents will be notified. Participants are not allowed to leave campus at any time, unless a parent or guardian signs a check-out sheet with a camp coach or director. At the end of camp, participants are to remain in the gym or outside on the sidewalk by the circle drive until their parent or guardian picks them up. Please be on time! Parents are welcome to come into the gym to pick up their child. If a parent chooses to stay in their car, contact with the child via cell phone must be made. Campers will not be permitted to wait alone in the parking lot for pick up. A member of Regis Volleyball Camps will be on duty at that time.
If a camper needs to leave early or arrive late for any reason, the legal parent or guardian must come into the gym and physically sign the child out/in with the camp director or their court coach. If you know that your camper will be unable to attend all of the sessions of camp, please let the camp director know ASAP so that we can keep an accurate daily count of our attendees.
Cell Phones & Calling Home:
We know participants want to stay in touch with family. Cell phones are permitted during the camp; however, we have the right to restrict the times they may be used. No cell phones are allowed during camp sessions. Participants may only talk on the telephone during free time or other designated times. No text messaging and/or cell phone use is permitted during instruction sessions.
Laws and Standards:
Participants are expected to obey every law governing our land and uphold the standards of good citizenship. This includes no illegal substances, stealing, shoplifting, or physically hurting others. Campers engaging in any of these activities will be asked to leave camp immediately with no refund and may face criminal charges.
Resident Campers Only:
Overnight campers are expected to leave their room as they received it. Report any damage that occurs as soon as possible. Participants are not allowed out of the dorm after dark. Participants are expected to be in their rooms by 10:30 p.m. with lights out by 11:00 p.m. each evening. Participants should not be roaming the hallways, hanging out in public areas, and/or disturbing the peace of other participants and groups on campus. There will be camp counselors that stay overnight during the resident camp. They are responsible for the safety and well-being of each camper. Any participant engaging in inappropriate behavior of any kind will be asked to leave.
University Property:
If you lose a room key or damage university property you are responsible for replacing the lost or damaged item. The cost to replace a lost or damaged room key is $50.00 and a lost meal card is $10.00.
Refund Policy:
The $70 deposit is an administration fee and WILL be kept in every circumstance of a refund request. Please let us know if you need to cancel ASAP. All requests for refunds must be in writing and must be submitted to Regis Volleyball Camp Coordinator with your written notification for cancellation and refund request if camp has been paid in full. Contact the Camp Coordinator by email ([email protected]). This ensures that an electronic time stamp is placed with the request to prevent disputes over when the request was made. Refund Requests outside of 3 weeks: If the cancellation and refund request is more than 3 weeks prior to the start date of the clinic, program payment less $70 (admin. fee) will be refunded. Ex: Program cost $400- $70= $330 refund. Refunds inside of 3 weeks: Refunds requested inside 3 weeks of scheduled camp are granted ONLY for valid medical reasons that would prevent your child from participation in camp and a signed statement from your physician must accompany the written request. Being too tired or having sore muscles is not considered a valid medical reason. Refunds are not given for poor planning, to participants who voluntarily leave a camp for any reason, or who are sent home for disciplinary reasons. In the event of an injury we still have to keep the $70 non-refundable administration fee.
Liability Statement
I/we hereby authorize the staff of Regis Volleyball Camps, to act for the applicant according to their best judgment in providing or arranging for emergency care in any emergency circumstance requiring medical attention. In consideration of the applicant being allowed to participate in the clinic/camp, I/we acknowledge that I/we have had the opportunity to determine the nature of the activity and the manner in which it will be conducted or having waived the right to obtain such knowledge, do hereby assume all risks arising from or connected with said activity and release Evolead & Gowin, LLC, Regis Volleyball Camps, and Regis University, their employees and agents, from all liability of any kind or nature, whether cause in any way by the negligence of the release parties or not, arising from the applicant’s participation in the clinic/camp or presence on the clinic/camp premises. Regis University does not provide medical insurance to cover medical care of minors involved in Regis Volleyball Camps. I/We to authorize emergency treatment in case parent, legal guardian, or emergency contact cannot be reached to obtain permission.
Photo Release
During the course of camp activities, participants could unknowingly be in photos or videos being done by hired photographers while at Regis Volleyball Camps. These photographs and videos may be used in print, online, in video-based marketing materials, as well as other publications and media to illustrate and promote the camp unless written permission to do so is denied by the legal parent or guardian. We may post a group or action photo on our social media outlet but we do not 'tag' anyone in our photos. Regis Volleyball camps also have to comply with NCAA bylaws that apply to camps and clinics.
Language:
Each participant is expected to use clean, respectful language during the camp. This includes conduct with other participants, coaches, speakers, directors, and faculty and staff on the campus of Regis University.
Drop Off & Pick Up Procedures:
Each participant is to attend all volleyball sessions and is expected to arrive on time. All camps will begin their first session at the Regis Field House. Attendance will be checked prior to each session. If a camper is missing or tardy, parents will be notified. Participants are not allowed to leave campus at any time, unless a parent or guardian signs a check-out sheet with a camp coach or director. At the end of camp, participants are to remain in the gym or outside on the sidewalk by the circle drive until their parent or guardian picks them up. Please be on time! Parents are welcome to come into the gym to pick up their child. If a parent chooses to stay in their car, contact with the child via cell phone must be made. Campers will not be permitted to wait alone in the parking lot for pick up. A member of Regis Volleyball Camps will be on duty at that time.
If a camper needs to leave early or arrive late for any reason, the legal parent or guardian must come into the gym and physically sign the child out/in with the camp director or their court coach. If you know that your camper will be unable to attend all of the sessions of camp, please let the camp director know ASAP so that we can keep an accurate daily count of our attendees.
Cell Phones & Calling Home:
We know participants want to stay in touch with family. Cell phones are permitted during the camp; however, we have the right to restrict the times they may be used. No cell phones are allowed during camp sessions. Participants may only talk on the telephone during free time or other designated times. No text messaging and/or cell phone use is permitted during instruction sessions.
Laws and Standards:
Participants are expected to obey every law governing our land and uphold the standards of good citizenship. This includes no illegal substances, stealing, shoplifting, or physically hurting others. Campers engaging in any of these activities will be asked to leave camp immediately with no refund and may face criminal charges.
Resident Campers Only:
Overnight campers are expected to leave their room as they received it. Report any damage that occurs as soon as possible. Participants are not allowed out of the dorm after dark. Participants are expected to be in their rooms by 10:30 p.m. with lights out by 11:00 p.m. each evening. Participants should not be roaming the hallways, hanging out in public areas, and/or disturbing the peace of other participants and groups on campus. There will be camp counselors that stay overnight during the resident camp. They are responsible for the safety and well-being of each camper. Any participant engaging in inappropriate behavior of any kind will be asked to leave.
University Property:
If you lose a room key or damage university property you are responsible for replacing the lost or damaged item. The cost to replace a lost or damaged room key is $50.00 and a lost meal card is $10.00.
Refund Policy:
The $70 deposit is an administration fee and WILL be kept in every circumstance of a refund request. Please let us know if you need to cancel ASAP. All requests for refunds must be in writing and must be submitted to Regis Volleyball Camp Coordinator with your written notification for cancellation and refund request if camp has been paid in full. Contact the Camp Coordinator by email ([email protected]). This ensures that an electronic time stamp is placed with the request to prevent disputes over when the request was made. Refund Requests outside of 3 weeks: If the cancellation and refund request is more than 3 weeks prior to the start date of the clinic, program payment less $70 (admin. fee) will be refunded. Ex: Program cost $400- $70= $330 refund. Refunds inside of 3 weeks: Refunds requested inside 3 weeks of scheduled camp are granted ONLY for valid medical reasons that would prevent your child from participation in camp and a signed statement from your physician must accompany the written request. Being too tired or having sore muscles is not considered a valid medical reason. Refunds are not given for poor planning, to participants who voluntarily leave a camp for any reason, or who are sent home for disciplinary reasons. In the event of an injury we still have to keep the $70 non-refundable administration fee.
Liability Statement
I/we hereby authorize the staff of Regis Volleyball Camps, to act for the applicant according to their best judgment in providing or arranging for emergency care in any emergency circumstance requiring medical attention. In consideration of the applicant being allowed to participate in the clinic/camp, I/we acknowledge that I/we have had the opportunity to determine the nature of the activity and the manner in which it will be conducted or having waived the right to obtain such knowledge, do hereby assume all risks arising from or connected with said activity and release Evolead & Gowin, LLC, Regis Volleyball Camps, and Regis University, their employees and agents, from all liability of any kind or nature, whether cause in any way by the negligence of the release parties or not, arising from the applicant’s participation in the clinic/camp or presence on the clinic/camp premises. Regis University does not provide medical insurance to cover medical care of minors involved in Regis Volleyball Camps. I/We to authorize emergency treatment in case parent, legal guardian, or emergency contact cannot be reached to obtain permission.
Photo Release
During the course of camp activities, participants could unknowingly be in photos or videos being done by hired photographers while at Regis Volleyball Camps. These photographs and videos may be used in print, online, in video-based marketing materials, as well as other publications and media to illustrate and promote the camp unless written permission to do so is denied by the legal parent or guardian. We may post a group or action photo on our social media outlet but we do not 'tag' anyone in our photos. Regis Volleyball camps also have to comply with NCAA bylaws that apply to camps and clinics.
DORM RULES:
These rules are established for your safety and benefit. We want you to have a great volleyball experience here at Regis University while respecting other groups who may be staying in the dorms and also respect the facilities.
1. Please leave your room as you receive it, clean! Report any damage that occurs as soon as possible. We don’t want any surprises during checkout. You will dump your trash in the dumpster and vacuum your room before checking out with the camp staff. Any damage will be charged to whoever is assigned to the room.
2. Return dorm keys & meal card at the check out time. There is a $50.00 fee for lost dorm keys and $10.00 for lost meal cards. Checks payable to Regis Volleyball Camps.
3. If you leave campus for an emergency you need to sign out with a camp coach.
4. Walk around campus with 2 or more people and stay on campus.
5. For your safety, please be in your residence hall after it is dark. If outside, a coach must be present.
10:00 pm Quiet hours in dorm
10:30 pm Be in your room. Pizza must be delivered by 10:30!
11:00 pm Lights out.
6. You are not permitted in any non-volleyball camp dorm room at any time. You are not permitted to host non-volleyball camp people in your room unless it is family. Let a coach know if you relatives are seeing you. Please use the hall lobby otherwise.
7. ZERO TOLERANCE-NO QUESTIONS: NO TOBACCO, DRUGS, ALCOHOL, STEALING!
8. Call security x4122 in case of an emergency or if you are concerned for yourself or someone else’s safety.
9. If you get locked out have a coach call the counselor on duty with the mater key.
10. NO popcorn in microwaves- (Too many smoke alarms have been set off in the dorms).
2. Return dorm keys & meal card at the check out time. There is a $50.00 fee for lost dorm keys and $10.00 for lost meal cards. Checks payable to Regis Volleyball Camps.
3. If you leave campus for an emergency you need to sign out with a camp coach.
4. Walk around campus with 2 or more people and stay on campus.
5. For your safety, please be in your residence hall after it is dark. If outside, a coach must be present.
10:00 pm Quiet hours in dorm
10:30 pm Be in your room. Pizza must be delivered by 10:30!
11:00 pm Lights out.
6. You are not permitted in any non-volleyball camp dorm room at any time. You are not permitted to host non-volleyball camp people in your room unless it is family. Let a coach know if you relatives are seeing you. Please use the hall lobby otherwise.
7. ZERO TOLERANCE-NO QUESTIONS: NO TOBACCO, DRUGS, ALCOHOL, STEALING!
8. Call security x4122 in case of an emergency or if you are concerned for yourself or someone else’s safety.
9. If you get locked out have a coach call the counselor on duty with the mater key.
10. NO popcorn in microwaves- (Too many smoke alarms have been set off in the dorms).
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Incidentals
Excessive Cleaning: $25.00 per sleeping room/area Moved Furniture: $25.00 per sleeping room/area Lost Residence Hall Key: $50.00 each Lost Meal Card: $10.00 each Other Damages: Dependent on repair/replacement needs |
Regis University’s Required Staffing Ratios for Events Involving Minors
Depending on the age of the participants, Regis requires 1 staff member (over the age of 18) to every 8-10 camp participants. The ratio of counselors to program participants must reflect the gender distribution of the participants. NOTE - Children under the age of 9 are not permitted to participate in camps on Regis property.
Regis Minimum Camper to Staff Ratio for Residence Halls Standards for resident camps are:
One staff member for every eight campers ages 9 to 14
One staff member for every ten campers ages 15 to 17
Regis Minimum Camper to Staff Ratio for Residence Halls Standards for resident camps are:
One staff member for every eight campers ages 9 to 14
One staff member for every ten campers ages 15 to 17
Emergency Management Plan:
Plan. Prepare. Respond.
Regis University is a diverse and vibrant campus with faculty and students studying a multitude of disciplines and subjects across multiple campuses. Meanwhile we conduct volleyball camps during the summer.
Preparing for emergencies, even the most basic, help us respond quicker and more effectively should the need ever arise. Please take a few minutes to read our guide to Emergency Communications.
University leaders have taken steps to protect the safety and welfare of our students, faculty, staff, and campus visitors. They also have developed guidelines addressing the continuation of campus services should a disruption of services occur. Take a few minutes to explore our resources and better prepare yourself in the case of an emergency.
Regis University is a diverse and vibrant campus with faculty and students studying a multitude of disciplines and subjects across multiple campuses. Meanwhile we conduct volleyball camps during the summer.
Preparing for emergencies, even the most basic, help us respond quicker and more effectively should the need ever arise. Please take a few minutes to read our guide to Emergency Communications.
University leaders have taken steps to protect the safety and welfare of our students, faculty, staff, and campus visitors. They also have developed guidelines addressing the continuation of campus services should a disruption of services occur. Take a few minutes to explore our resources and better prepare yourself in the case of an emergency.
- Regis University's RU Alert Emergency Notification system will notify and give direction to students, staff, and faculty upon the University's confirmation of a significant emergency, dangerous situation, or campus closure. In the event of such an emergency, notification(s) may be sent through RU Alert via text message, phone call, and e-mail announcements.
- In Case of Crisis-Preparing for emergencies, even the most basic, will help you respond quicker and more effectively should the need ever arise. Download the In Case of Crisis App- Education, Regis University Emergency Preparedness Guide.
- Annual Security and Fire report - This report applies to all RU campuses including the main campus referred to as Northeast Denver Campus and the extension campuses to include CS, ILB, DTC and Thornton.
